It’s that time of year when we all know the team enjoys the opportunity to drop the tools, gather together, and celebrate the end of another busy Central Otago season.

But while the vibe might be relaxed, your responsibilities as an employer don’t disappear just because you’re off-site. 

What employers need to remember

Taking your staff out for a good time should seem like a simple enough task, but a staff party is still “work”. That means your obligations around safety, behaviour, and duty of care remain in place – even if the event is at a restaurant, a vineyard, or a lakeside function venue.

A few years back, one company learned this the hard way. They put on a flash night out, opened an unlimited bar tab, and a handful of staff made the most of it. Things went downhill quickly, with behaviour escalating into harassment, assault, and property damage.

The employer tried to move straight into disciplinary action, but the staff members challenged the decision – and they were right to. With no policy in place, and the employer footing the bill for the alcohol, it was difficult to prove what the expected standard of behaviour actually was.

Why it matters for Central Otago employers

Here in Central, businesses are tight-knit, and reputation travels fast. A messy staff event can affect more than just the people involved – it can impact your standing in the community, your relationships with venues, and your team culture.

Having clear expectations not only protects your people, it protects your business.

What you can do before the party starts

• Set limits on alcohol

Decide what’s reasonable and communicate it clearly.

• Have a staff function policy

Spell out acceptable behaviour, consequences for damage, and expectations at all work-related events.

• Know when the function officially ends

Make it clear when the employer’s responsibility finishes.

• Plan safe transport home

Shuttles, taxis, designated drivers – have a plan to keep everyone safe.

If something does go wrong, you still need to run a fair and thorough investigation. But with clear policies and expectations, you’re far less likely to face a long and stressful employment dispute.

A local reminder

People want to feel safe, respected, and looked after – at the Christmas party, as well as every day at work.

If you’d like advice on your HR policies or want help setting expectations for your team this festive season, the team at EASI NZ are happy to help. Call 021 665 013 or email [email protected].